SMF:Nadu Nedu School Maintenance Fund Revised Guidelines

Mana Badi Nadu Nedu – School infrastructure Maintenance Funds – allocation and operational Guidelines – Revised guidelines issued – Government Memo Communicated – Reg 

Memo No.1840006 /MBNN/2022 Date: 02.11.2022

Ref: Government Memo No.1840006/Prog-II/A2/2022, Dt.02.11 .2022 (Reference copy communicated)

While Communicating Government memo, All the Regional Joint Directors, District Educational Officers, Additional Project Co­ordinators in the state are requested to take necessary action in the matter, as directed by the Government.

The above said memo is also available in https://nadunedu.se.ap.gov.in

This reference treated to be “Most Urgent”.

SE – Mana Badi Nadu Nedu – School Infrastructure Maintenance Fund – allocation and operational guidelines – Revised guidelines – Reg. Memo.No.1840006/Prog.II/A2/2022  Dated: 02/11/2022

Ref:

1. Government Memo No.1632817/Prog.lI/A2/2022, Dt.04.02.2022
2. From Commissioner, School Infrastructure, eFile No: 11/36/2022-CIVIL SEC-SSA-Part(1), dated:12.10.2022

Government have taken up School infrastructure improvement through Mana Badi Nadu Nedu program in a phased manner. In Phase-I of the program, 15,713 schools were taken up for improving the infrastructure. All the assets and equipment created under Nadu Nedu, should be maintained well by promptly attending to periodic maintenance and essential repairs to be undertaken to maintain the quality and extend the life of the assets created. Therefore, Government have decided to give top most priority to the School Infrastructure, School Maintenance and Toilet maintenance. Accordingly, Government have issued School Infrastructure Maintenance Funds-allocation and operational guidelines vide reference 1^st cited.

In the reference 2^nd cited, the Commissioner, School Infrastructure has informed that guidelines issued in the reference 1^st cited are only for Phase-I schools and requested to revise the draft guidelines, so as to incorporate Phase-II, Phase-III schools and junior colleges also.

In the circumstances reported by the Commissioner, School Infrastructure and in supersession of the Government Memo issued in the reference 1^st cited, Government hereby revise the School Infrastructure Maintenance Funds – allocation and operational guidelines, as follows:

(I) The funds will be utilised by the School Head Masters / Principals of Junior Colleges and Residential schools and other Educational Institutions, for the following purpose:

Implementation Process :

1. The Parents committee shall nominate 2 members from the Parents Committee (PC) for cheque signing. These 2 (Two) members shall be from the elected members of PC and shall be nominated by the parents committee by passing resolution.. These Two members and the Head Master shall be authorized as Joint account signatories for cheques. In case of ongoing Nadu Nedu Schools, The existing parent Committees will monitor the Maintenance Fund as per the procedure under Nadu-Nedu.
2. These three members shall form the school development committee and shall be accountable to the Parents committee and inform all the transactions in their monthly meetings.

Identification of repairs on daily basis:

1. The Head Master and Parent Committee Members will go around the School on a daily basis and identify the needs and maintenance items which need to be taken up immediately.
2. Estimates will be prepared for each need and the Parents Committee shall pass a resolution on the repairs to be taken up. The resolution shall be signed by Head Master , Engineering Assistant /Ward Amenities Secretary and majority members of the Parent Committee and the same should be uploaded in STMS App by the Head Master. This resolution shall be treated as Administrative Sanction.
3. Once the committee identifies the list of repairs and the approximate estimated amount, the same shall be entered in STMS by the HM in the mobile App along with component wise photos of repairable items.
4. The format for the estimated repairs is given below:

The above information will be uploaded in the mobile application after the resolution by the parent’s committee.

1. Once the information is uploaded by Head Master , the same shall be sent to Sachivalayam engineer’s log in. The Sachivalayam Engineer who is a member of the Parent’s committee and took part in the identification process, shall endorse the same and push the same to MEO (Mandal Education Officer). The MEO shall endorse the same after verification of the repairs identified and the costing done by the parent’s committee and upload the same to APC at district level.
2. Once Head Master uploads the resolution, Administrative
   sanction is accorded by the Head Master, FAO will generate the FTO (fund Transfer Order) and the APC will approve the same and send to CFMS.
3. Once the money is received, the Parents committee at school level shall start implementing the repairs under SMF.
4. The rates of material such as cement, sand, bricks, tiles, taps, pipes, and labor charges such as mason, plumber, carpenter etc shall be decided by the parent committee before the work is started.
5. No advance shall be paid to any supplier or laborers. Head Master is permitted to hold imprest advance of Rs.5000/- every
6. The committee shall procure the material from the market duly paying for the cost after thorough market enquiry. Once the work is done, payments shall be made to laborers/Mason/Plumber and bills will be taken from the laborers.
7. For every bill there shall be one printed voucher to be written by the HM. Each bill and voucher shall be signed by all the SMF committee members.
8. I) All the signed bills/Vouchers shall be uploaded in STMS mobile App, as proof of expenditure. Head Master , one PC member , Engineering Assistant shall sign every bill before uploading the bill into STMS.