AP Regularization of Contract -Employees – Operational Guidelines

AP Regularization of Contract -Employees – Operational Guidelines

Sub: Finance Department – Act 30 of 2023 – Regularization of Contract -Employees – Operational Guidelines – Orders -Issued – Reg.

Ref: 

1. Andhra Pradesh Regularization of Services of Contract Employees Act, 2023 (Act 30 of 2023).
2. G.O.Ms.No.114, Finance (HR.I-Plg. & Policy) Department, dated: 21.10.2023.

In the reference 1st cited, Government have enacted the Andhra Pradesh Regularization of Services of Contract Employees Act, 2023 (Act 30 of 2023) to regularize the services of contract persons appointed as on 2nd June 2014 and continuing till date in Government Departments & in the reference 2nd read above, the eligibility criteria for the same has been stipulated.

2. In order to implement the above decision of the Government, an online application i.e., “Regularization of Contract Employees” (ROCE) is made available w.e.f. 15-12-2023 in eNidhi logins of all the HODs and Secretaries to Government.

3. The following guidelines are issued for utilising the above online application by all the stakeholders concerned.

A. GENERAL GUIDELINES
1) The application is enabled at https://nidhi.apcfss.in/login.

2) The regularization proposal shall go through the following levels of scrutiny:

• a. Head of the Department: Filing, verification, and certification of the Initial Application (IA).
• b. Secretariat Department: Validation, certification, and submission of Final Application (FA).
• c. Directorate of Treasuries and Accounts: Audit of the Final Application (FA).
• d. Finance Department (HR wing): Final validation & certification of the Final Applications (FA).

3) In each of the above offices, the application shall go through the levels of maker, checker and approver, as assigned by the respective Heads of the Office (HOO), before being forwarded to the next office.

4) The eligibility criteria prescribed as per Act 30 of 2023 shall be verified and authenticated by e-sign at all levels.

B. PROCESS DESCRIPTION:

1) Initiation of the application by Head of the Department:

a. The HOD shall be responsible for obtaining the details of all eligible contract employees for regularization in their respective departments.

b. The maker of the HOD office shall initiate the proposals for regularization as follows:

• i. Verifying the pre-populated data and modifying if necessary.
• ii. Entering the information in the proforma after verification with original records.
• iii. Uploading the following documents after duly verifying the authenticity

DOB Certificate, Letter of Appointment, G.O. in which post is sanctioned, Service Rules governing the post, Certificate of education qualification as per the eligibility criteria of the post, Community Certificate.

c. The checker of HOD office shall be responsible for verification of the data entered and forwarding the application for approval or rejection with remarks.

d. The HOD (approver) of the office after verification of the application takes one of the following actions:

• i. recommends regularization & forwards it to Secretariat Department, if found eligible.
• ii. rejects the application if not found eligible as per Act 30 of 2023.
• iii. returns it for reverification with specific remarks.

e. If the HOD approves the application, a proposal is generated as attached in Annexure-1 and is forwarded to the Secretariat Department. 

2) Submission of final proposal by Secretariat Department

a) The Secretariat Department verifies the details of all applications submitted by HOD with reference to eligibility criteria.

b) The Secretary, after due verification of the applications takes one of the following actions:

• i. recommends regularization & forwards it to DTA, if found eligible.
• ii. rejects the application if not found eligible as per Act 30 of 2023.
• iii. returns it to HOD for reverification with specific remarks.

3) Audit by Directorate of Treasury and Accounts (DTA)

a) The office of DTA shall audit all the applications and takes one of the following actions:

• i. recommends regularization & forwards it to Finance Department, if found eligible.
• ii. rejects the application if not found eligible as per Act 30 of 2023.
• iii. returns it to Secretariat Department for reverification with specific remarks.

4) Final validation & certification of the final applications by Finance Department (HR Wing):

a) The Finance Department (HR Wing), upon receiving the final applications, duly verifies & validates the data and takes one of the following actions:

• i. recommends concurrence for regularization, if found eligible.
• ii. rejects the application if not found eligible as per Act 30 of 2023.
• iii. returns it to DTA for reverification with specific remarks.

The user manual for the above application is available at https://nidhi.apcfss.in/login.

5. A Help Desk is setup to resolve any technical issues faced by the HODs while filling the application. The details are as follows:

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