CBSE pattern of exams in 1000 schools in phase I for the year
2023-24.: The immediate attention of all the Regional Joint Directors of School
Education / District Educational Ofcers in the State are invited to the ref. Cited
and they are hereby informed that the Government of A.P have decided to
implement the CBSE pattern of exams in 1000 schools in phase I for the year
2023-24.
The immediate attention of all the Regional Joint Directors of School
Education / District Educational Ofcers in the State are invited to the ref. Cited
and they are hereby informed that the Government of A.P have decided to
implement the CBSE pattern of exams in 1000 schools in phase I for the year
2023-24.
In this regard, the Registration of students in Class IX is a very signifcant
process which helps CBSE in advance planning for holding the Class X
examinations of these students in the subsequent year. Schools can complete
the registration process by individual entry or uploading duly flled -in excel fle
provided by the online registration system. Accordingly, 85,353 students of 1000
CBSE Government Management Schools are being registered through online
registration system.
The Government have sanctioned an amount of Rs.2,56,05,900/- @ 300/-
per student for 85,353 students towards payment of registration fee through
Samagra Siksha, Patamata, Vijayawada, A.P. the total amount will be paid to the
CBSE at one instance by the Samagara Siksha, A.P. vide reference cited above.
In this regard, all the District Educational Ofcers in the state are hereby
instructed to entrust the CBSE works to one of the Assistant Directors in the DEO
Ofce concerned for effeective functioning and monitoring of all the CBSE
activities in CBSE Afliated Government Management Schools in the State.
GUIDELINES
- The detailed online registration process of students for CBSE
Class IX is given below:
a. Schools need to enter the number of students as well as sections
that should abide by the data provided on OASIS
b. Schools will not be permitted to make any change and are required
to fll the information carefully in OASIS
c. In case of any correction in the details such as Principal name,
experience, valid email address, phone number, school website,
Person name along with their designation, student details need to be
updated.
ACADEMIC DETAILS :: CHECK THE SUBJECTS OPTED IN ACADEMIC
DETAILS WITH CODES
1.SUB1 : I LANGUAGE – Code: 184 : English Language & Literature
2.SUB2: II LANGUAGE – Code: 007 : Telugu
3.SUB3: MATHS – Code : 041 : Mathematics Standard (OR)
- Code : 241 : Mathematics Basic (Low performers in Maths)
4.SUB4: SCIENCE – Code : 086 : Science
5.SUB5: SOCIAL – Code : 087 : Social
6.SUB6: SKILL SUBJECT – Code : 402 : Information Technology (OR) - Code : 417 : Artifcial Intelligence
- SUB 7 (Any one subject in Minority Institutions only)
- Code : 303 : Urdu
- Code : 013 : Oriya
- Code : 015 : Kannada
- Code : 006: Tamil
Note:- In case of Minority schools the 2nd language may be opted as per their
existing language instead of Telugu language and the 7th subject may be opted
as Telugu compulsorily.
Due dates for registration:
Starting Date : 12.09.2023
End Date :12.10.2023 (Mid Night 11.59pm) - Methods of uploading individual entries and uploading excel
files in lot:
a. Schools that have only a few students in class IX can directly enter
the details on the website via individual entry
b. In case of bulk entry, the excel fle can be downloaded by schools via
clicking on the Download Excel File tab. The following points need to
be considered while flling the information in the excel sheet
i. The data will not be uploaded properly if schools upload the
information in a format other than excel
ii. The data can be uploaded through an excel fle only once. Any
additions, deletions, or corrections need to be made online only
iii.Candidates’ active mobile numbers and email IDs may be given
iv.The data should be uploaded after completing the entries and
thoroughly checking the information by clicking on the ‘Upload Excel
Files’ option
v. Don’t submit the details immediately without checking thoroughly
vi.Schools need to cross-check every piece of information and then
submit the same.
vii.The details of students should be as per the details available in the
Withdrawal and Admission register of the school
viii.Schools should be careful while flling in crucial information such as
name, date of birth, and other particulars
ix.The students’ fee amount would be following the date on which the
details are fnalized
x. The same will be generated automatically by the system
xi.Schools having poor Internet connectivity are requested to download
the excel fle and then fll the information in ofine mode
xii.Before uploading the same, take a printout
- Checklist printing of Registered students:
a. Schools need to take a printout of the list of students by clicking on
the option named ‘Checklist Printing of Registered Students’
b. The printer should be set for A4-sized paper with landscape painting
c. All side margins should be set to 0.25″.
d. The heading of the list needs to be ‘Check List of Students
Registered for Class IX’
e. The information in the list should be compared with the original
admission as well as the withdrawal register
f. The subject name and subject code provided by the students should
be checked
g. Once all the corrections such as spelling mistakes are noted, the
corrections should be fnalized online by choosing the option name
Correction of Registered List of Students - Correction of Registered List of Students:
This can be done using three options that are mentioned below
a. ADD- Details regarding new students or any left out students can be
submitted
b. MODIFY- Any correction regarding already submitted details can be
modifed/updated/corrected
c. DELETE- The details that have been submitted already can be
removed from the list entirely by typing the record number printed
alongside the details of the students, whose information is to be
removed from the list
d. Once the detail is deleted, it cannot be recovered and thus need to
be re-entered, if needed, by clicking on the ADD option Note: The
options named Checklist Printing of Registered Students and
Correction of Registered List of Students can be used any number of
times till the list is completely error-free.
- Finalization of Data and Fee payment:
a. Finalization of data should be done after making all the corrections
in candidate/mother/father name and the list is error-free
b. The addition of more students can be done in the second lot by
individual entry online if it’s not done in the frst lot of data using an
Excel fle
c. The date of submission of details needs to be within the schedule
d. The fee will be according to the particular schedule
e. Schools are allowed to add and fnalize students in a maximum of
fve lots (one lot of excel fles and four lots of individual online
entries
f. After the data has been fnalized, the required amount of fee needs
to be submitted online using the available mode of payment.
g. Schools are requested not to collect any type of fee from the
Students / Parents.
h. Instruction will be given soon regarding “Mode of Payment”. - Printing of Final List of Registration of Students:
a. The fnal list will be generated once the fee is deposited
b. Schools are required to take a printout of the fnal list of registered
students
c. The title of the list should be Final List of Students Registered for
Class IX
d. No addition, correction, or deletion can be done after the generation
of the fnal list
e. The setting of the printer should be A4 size papers landscape
printing, and side margins of 0.25″
f. Schools are required to attach a recent and high contrast passport-
sized photograph of students, preferably black and white, that
specifes the name of the student along with the date on which the
photograph was taken (photo should be taken on or after the frst
April of the academic session)
g. The photograph should be afxed with gum/adhesive (it should not
be stapled or pinned) in the required space that is given against the
students’ details
h. The signature of the students should be obtained and must be
specifed in the required space
i. Schools need to keep the fnal printout that has students’
photographs and signatures for records
j. Schools need to ensure that the candidates who are sponsored by
schools are attending the classes.
k. In case of sponsoring fake or non-attendee candidates, it will result
in disafliation of the school.
- CWSN and Subjects Relaxations:-
a. Schools can understand the relaxations that are available to the
CWSN candidates by the choice of subjects
b. Schools are required to submit the names of CWSN students with the
regular subject before availing of relaxation
c. The particular students must be marked as CWSN without fail
d. Once the data with regular students have been uploaded, the option
of Modify concerning CWSN candidates will be used to edit the
subjects of the CWSN students according to the relaxations available
to them before making the fnal data.
Support Provided by the Department: - Physical Awareness Meeting on Registration process for IX class students
has been conducted with all the Principals in four Zones by the Regional
Ofcer, CBSE, Vijayawada - User Guide has been sent to all the schools
- Videos on how to do the procedure is sent to all the schools
- Google Form on CBSE ISSUES sent to all the schools for redressal of School
level issues (https://forms.gle/Je7n9yEorNXhA5tAA) - WebEx is conducted to all the Principals by the JD, APMS/CBSE
- Appointed District Co-ordinators to support the Schools for smooth
registration process. - Created awareness to all the Heads of the Managements on the process to
monitor Registration
Contact Persons appointed in case any technical issues while
registration:
- Sri. K. Dharma Kumar, AMO, AP Model Schools – 9246733199
- Sri. Radha Krishna, Section Ofcer, CBSE RO, VJA – 9710444099
Link: https://forms.gle/Je7n9yEorNXhA5tAA (queries are addressed by the
CBSE IT Team.)
Therefore, all the Regional Joint Directors of School Education and all the
District Educational Ofcers in the State are hereby instructed to issue certain
instructions to all the Principals & HMs of CBSE Management Schools to take up
the registration process for IX Class through online registration system on or
before 12.10.2023, duly following the guidelines which are mentioned above
scrupulously and ensure that the registration process is completed within due
time with correct details of the students to avoid the inconvenience in future.
This shall be treated as “ Most Urgent”
