1. RC No. ESE02-22/34.2023-SCERT. dt 01.08.2023 of the commissioner of School education, Andhra Pradesh.

2. Feed back of the stakeholders during the work shop on 03-08- 2023.

The attention of all Regional Joint Directors of School Education (RJDSEs) and all District Educational Officers (DEOs) in the state is hereby drawn to the reference mentioned. The reference pertaining to the recent workshop on August 3, 2023, in Vijayawada, with a primary focus on crucial academic activities and advancements.

The primary objective of this workshop was to explore strategies for elevating the quality of education within our schools and aligning our endeavours with overarching educational objectives. The workshop’s outcomes are poised to play a pivotal role in guiding the implementation of various educational initiatives. The workshop encapsulated several key highlights, which are outlined as follows:

1. Workshop Overview:
On August 3, 2023, a workshop held in Vijayawada on academic activities. The workshop aimed to brainstorm strategies that align with the theme “Promoting Ease of Living through Good Governance and Use of Technology in Schooling.” This theme, pertinent to the 3rd Chief Secretaries Conference and to elevate learning outcomes while bridging the gaps between internal and external assessments.

2. Participants:
The workshop was attended by esteemed stakeholders, which includes all the JDs and above cadre officers in the Department of School Education, all the District Educational Ofcers in the state, all the Additional Project Coordinators of the Samagra Shiksha, all the DCEB Secretaries, all SCERT and SIEMAT faculty, identified subject experts from each district, National Best Teacher awardees, selected Mandal Educational Officers, Headmasters/Principals of School Education, and all the Technical Service Agencies of the SALT project

3. Dignitaries Present:
Notably, the workshop was graced by the presence of several dignitaries, including the Honorable Education Minister Sri B. Satyanarayana Garu, Chief Secretary of Andhra Pradesh Sri K.S. Javahar Reddy Garu IAS, Principal Secretary of School Education Sri Praveen Prakash Garu IAS, Commissioner of School Education Sri S. Suresh Kumar Garu IAS, State Project Director Sri B. Srinivasarao Garu IAS and the Director Mid Day- Meal Dr. Nidhi Meena Garu IAS.

4. Key Workshop Points:

The workshop covered a range of discussions focusing on enhancing educational practices. These discussions included:
– State-specifc suggestions for “Promoting Ease of Living & Their Status” for the Third National Chief Secretary Conference.
– Reforms in assessments, including state assessments, NAS & ASER Reports, and CBSE assessments, with emphasis on bridging learning outcome gaps.
– Strategies for efective English medium instruction, TOEFL preparation, and measures for improved spoken English.
– Suggestions for SSC exam reforms.
– Ideas concerning “Gorumudda” and “TMF.”
– Among other suggestions, the stakeholders’ recommendation to enhance parental awareness and regular parent-teacher meetings to foster student learning improvement.

5. Implementation Strategy:
Considering the various valuable insights gained from the workshop, it is proposed to conduct parent-teacher meetings after every assessment within one week of completing assessments. The progress card of the students shall be handed over to the parents before this meeting and the learning outcomes of the students to be discussed with parents. This approach aims to actively involve parents in their children’s academic progress and promote a conducive learning environment.

6. Action Plan:
Schools are currently conducting four formative assessments and two summative assessments per academic year. In line with the proposed strategy, parent-teacher meetings will be scheduled immediately following each assessment. The specific dates for these meetings will be communicated with these orders.

7. Discussion Points for the Parent-Teacher Meeting:

During the parent-teacher meeting, the subject teachers and the headmaster should provide a clear explanation to parents about the learning gaps observed in their children’s academic progress. Additionally, a comprehensive remediation plan will be outlined, which the school intends to implement to address these gaps for each student individually. The objective is to ensure a smooth and constructive communication process with parents, facilitating positive counselling sessions for both students and parents alike.

Teachers are encouraged to communicate effectively the misconceptions that students might have developed in their understanding of various concepts. Furthermore, teachers will collaboratively develop and present remedial teaching plans aimed at rectifying these misconceptions and improving the overall learning experience for the students. 

Your dedication and commitment to the betterment of our education system are highly appreciated. Let us work collectively to implement these strategies and foster a positive learning experience for our students.

In light of this, it is hereby directed that parent-teacher meetings must be conducted in every school within the designated time frame specified below: